Outlook indexing status When you see the message Outlook has completed indexing all your items in the New Outlook profile. There are several techniques you can use to speed up your indexing. The message I receive is "Outlook is currently indexing your items. Open the Control Panel and find Indexing Options. Diese Auswahl wird zum Suchbereich. Searching in Outlook also seems to work without problems - it finds emails that match the search criteria across multiple Outlook data Finally wait until Outlook indexes all Outlook items. Choose Indexing Options, then click Advanced. Here are some troubleshooting steps you can try to fix the problem: Check Indexing Status: Make sure that Outlook is indexing your mailbox. Open Outlook and click on Search; Click on Search Tools from the top-right corner of the Search bar and further select the Check Indexing Status. When the Indexing Status dialog appears, you should see the following: Outlook has finished indexing all of your items. The first item to check is if Outlook is on your PC’s Rebuild the index: Quit Outlook. These Rebuilding Outlook search index using command line or PowerShell. And check if the recent emails will show. 1 item remaining to be indexed. The issue is sometimes it's showing suddenly around 300,000 items remaining to be indexed! this happens after receiving just a few emails and I am sure it FYI, I had an Outlook indexing issue after upgrading to Office 365 2016. Let us know if you need further assistance. Now, I have to click the search button or press Enter to initiate the search. : I can't add any locations to index. You'll find the Windows search troubleshooter under Start > Settings > Update & Security. sexual orientation, religion, national origin, age, disability status, or caste. the indexing is very slow, it has indexed just 2 files in last 48 hours, though its always shows that its indexing but its not happening, not including the last two weeks files while showing the such as their race, ethnicity, gender, gender identity, sexual orientation, religion, national origin, age, disability status, or caste. Follow these steps: Open Thus, you’re also recommended to verify the Outlook indexing status. Is it currently Indexing. If the number of items did not decrease, continue to the next step. Solutions Tried: Tried re-indexing the mail - "Search - Indexing" but indexing is disabled, so indexing in mail is not Seeing the progress of indexing: Unfortunately, the Indexing Status panel in Outlook doesn't provide a detailed view of the indexing progress. If rebuilding didn’t cut it, let’s sleuth it out. I have to index Outlook again and have been running it since May. Indexing shows indexing complete for 1,554,885, and when I check the indexing status periodically it's 0 items remaining to be indexed almost of the time. Under Indexing Options, click Indexing Options. Any content about suicide and self-harm that could When I look in Classic Outlook Indexing Status it stated 139,502 items remaining to be indexed. You mentioned that you've already re-indexed, but it might be worth checking the indexing status to ensure it has been completed successfully: Go to File > Options > Search. Indexing is paused Outlook 365 on Windows 11. Reduce indexing locations. If still same issue and as Outlook indexing works according to Windows Index, so check with create new Windows user profile, It appears that Outlook is constantly indexing. Click Modify and ensure your Outlook data files (PST/OST) are When you get no results using new Outlook search, follow these steps: In new Outlook, when searching for older results, you can use filters to narrow your search criteria. all has been completed. When the index had been rebuilt, everything was back to the initial state (Outlook search working, K12sysadmin is for K12 techs. * Note: How to ensure that Indexing is complete (Outlook 2010): 1. Choose Show all Outlook will now rebuild its entire search index. Accessing the Search Tools thru Outlook then selecting Indexing Status prompts: Indexing Status. Any content about suicide and self-harm Remember to keep an eye on the indexing status in the bottom-right corner of Outlook to track progress. Outlook will prompt with a warning that rebuilding the index may take a long time to complete. Press Ctrl + F keys to bring up the Outlook Indexing status showed: "Outlook has finished indexing all of your items". Any A few co-workers and I have been experiencing an outlook indexing issue. Verify Indexing Status. Under the Index Settings tab, click on Rebuild. If you are encountering issues and need to troubleshoot or rebuild the search index programmatically, you might want to explore some advanced Outlook is unable to search, indexing only counts up. This feature is expected to roll out in March 2025. gender, gender identity, sexual orientation, religion, national origin, age, disability status, or caste. If new Outlook Ensure Outlook Is on the Search Index. Any content about suicide and self-harm that could be Before we dive into Outlook-specific fixes, let's use one of the many Windows troubleshooters. 1) Enabled and Disabled the Indexing for Windows Indexing is stuck on around 440,000 items and Outlook Indexing status is stuck on around 156000 items and has been for quite some time. For the past week, indexing has been running on our outlook creating havoc while trying to search past e-mails. " It has read the same for hours. its really annoying for me during my work. ” Step 5: Create A New Outlook Profile. Enabled the files and contents to be indexed. 7 items indexed per hour it will take 1,449 hours or two months to complete indexing. Step 3: Use Microsoft’s support and recovery tools Rebuild the index: In Outlook, go to “File” > “Options” > “Search. Any content about C lose your Outlook app. For this: Open Outlook, navigate to File tab >> Go to Options >> When I open Indexing options it just says 'Waiting to receive indexing status. Viewing the status of indexing can be beneficial when troubleshooting a problem. However, you can continue to use Outlook while the process continues in the background. " I went through troubleshooting via Seach>Search Tools> Indexing Status. Type and select Indexing Options in the Search Box. Rebuild index from scratch. Outlook Indexing strange behavior Indexing shows indexing complete for 1,554,885, and when I check the indexing status periodically it's 0 items remaining to be indexed almost of the time. Sometimes indexing can lag, causing searches to take longer than usual. You can check or verify the outlook indexing status to ensure your outlook indexing feature is working correctly. Look at the status—ideally, it says “Outlook is currently indexing” or “0 items remaining. In the Indexed Locations dialog box, under Change selected locations, select the check box for the location you want to modify, and then click OK. If the indexing is taking too long and you need to urgently search, you can set a registry key that will tell Outlook to use its built-in search using the steps listed in this If the troubleshooter didn’t fix the glitch, it’s time to look at the search index itself. How can I speed up indexing in Outlook on my Windows 11? 1. It is recommended you try to rebuild the Search Index and see if it works: Rebuild I understand indexing is slow in your Outlook and rebuilding your index is taking long to be a process that you can use everyday. Then if it takes longer, type 0 (zero) to disable the PreventIndexingOutlook setting as in No search results for POP, IMAP, or Exchange accounts - Microsoft Support . 4) Manually started an index rebuild. To check the indexing status: In Outlook, select the Search box. When Outlook is indexed, users can quickly locate emails, contacts, and other information that may Atlassian uses cookies to improve your browsing experience, perform analytics and research, and conduct advertising. Even after I restart. Make sure Outlook is up to date. As an example I took a fairly unique word, from the body of a sent item of one of the other account (so, not the default account). Indexing was not paused during that time. Re-open Outlook, check Outlook To check the indexing status: In Outlook, select the Search box. To fix this, you need to rebuild the Outlook index. When searching the message appeared, Outlook is indexing your items, _____remaining to be indexed. From your description, I understand that Outlook search error: Something went wrong and your search couldn't be completed. If Outlook isn't listed, select Modify, check Microsoft Outlook, then click OK; Sometimes email indexing in The ability to repair/index Outlook data files (PST/OST) is still under development and testing for the new Outlook experience. moreover, indexing tool is showing The indexing status for my Windows 11 Search always states paused. When indexing is paused, Outlook will not be able to search for emails as quickly as usual. The number of items remaining to be indexed represented by the # placeholder in this message never decreases. What could this be? I Berdasarkan pengalaman dikantor, saat menggunakan email outlook dan hendak mencari history email berdasarkan 'from/subject/keywoard' tiba-tiba muncul tampilan "indexing status" (sedang meng-index email) hal Dears, i am facing a problem in office 365 outlook windows application. If there are a significant number of items left, allow more time for indexing to complete. Step 1: Open the Outlook app and click the search If the indexing is pending, Outlook will begin indexing. On the faulty PC, for each attempt at fixing, when I click Options > Search > Indexing Options, it starts to index, but it quits indexing at around 10,346 items and says "Indexing is paused". I have tried: • Rebuilding the index, selecting the 3 locations above (although maybe there are subfolders I'm missing?) To view the progress of re-indexing of a profile in Outlook for Mac after re-indexing, you can click the Spotlight search icon at the upper right corner, then enter a text to check the indexing status like below. If the indexing is taking too long, you In this post we will let you know how to view the current indexing status of all Outlook items. Accept all cookies to indicate that you agree to our use of cookies on your device. whenever i want to search a specific mail of subject, search engine fetch me mails all mails except the mails 4 days earlier. After a day it became apparent that the indexing was not working, as the number remaining to be indexed did not change. Any image, link, or Okay! So after two days and finally getting a Tier 2 Level Microsoft person. " I have re-run the indexing and it continues to display "1 item remaining to be indexed. I found that the indexing number of outlook keep increasing constantly, it keep increasing a little bit every few second and never decrease. Follow these steps to verify the Outlook Indexing Status: Run the Outlook Click on the Search ; Click Choose Indexing Options. In Outlook click on File and then then click on Options. After indexing click on OK. pst files I select search all when performing a search. Select Modify. Seeking Outside Help: Troubleshooting Tools. Then, open the Search Tools drop-down and pick Indexing Status. e. 7. On the Index Settings tab, click the Rebuild button. Return to Indexing Options (from Step 3). When I open Control Panel|Indexing Options|Indexed Locations I see in the Change selected locations panel a list How To Fix Outlook Constantly IndexingSupport me: https://ko-fi. ” Under the “Indexing Options” section, click on Outlook indexing status says that there is nothing more to be indexed, i. Indexing Status panel: Leaving the panel open won't necessarily make the number change faster. On the ribbon, select Search Tools, and then choose Indexing Status. Disabled and enabled back windows features (indexing and windows search) Enabled faster indexing. When I try to add locations to the index there are no locations available. I've done #1 and 2 above several times over (each IT person I try to resolve this with has me go through the same steps). ; From here, pick Troubleshoot, go Der Index besteht aus Ordnern, die Sie auswählen. Your reply is most important for us to ensure we assist you accordingly. " Additionally, if you view the Indexing Status dialog in Outlook, you receive one of the following messages: 0 items indexed. If you have further concern after checking my reply, considering we have set up a dedicated in-app support team for Outlook for Mac Rebuild the Search Index: Open Outlook, then go to File > Options > Search. ) Here’s what was done: 1. I use multiple account and multiple . This can be frustrating, especially Delete and rebuild Outlook's search index. For checking indexing status, click in the search pane to enable Search Tools tab, now from Options group, under Search Tools In Outlook 2010 and Outlook 2013, follow these steps to verify that indexing is complete: In Outlook, click in the Search box. To view the indexing status, click the Manage icon and then click on Indexing To check this, Open Outlook > File > Options > Search > Indexing Options > Advanced > File Types tab > Make sure the PST is ticked. Therefore, the first step is to check the status of the Outlook index. Here are the steps: To access Indexing Hi, I am facing a proplem with outlook since 2 weeks, We have bought a new device on which I have installed windows 7 64bits, and microsoft office 2007 plus, The problem is with outlook when I check the status of indexation I noticed it's always increasing even the number of items is bigger than the real number (I have 1000 item and it displays at least 40000 In the meantime, try with create another Outlook profile and check if it makes any difference. 4: Rebuild the Index . After rebuilding, check if Outlook is still indexing: Go back to Indexing Options (as described above). after each of (a) and (b), the number of indexed items increased in the Indexing Options screen by the magnitude of numbers I'd expect for emails & files. I am not the only one who faced this problems, my company's other computers also have this problem, with the same symptoms that the index keeps increasing. It may be Outlook Indexing Status it says "Outlook is currently indexing your items. Then, choose “Options” and select “Search” on the left sidebar. When I click Modify locations everything is blank, i. Check Outlook Index Locations I have Windows 10, and office 365 Professional Pro 21 version for Outlook, recently I have updated to Windows 11 and facing strange issues that Outlook start rebuild indexing from zero every time i When the Indexing Options window appears, click on the Advanced button. I already tried the following tests to try to fix this. To Is there a way to remotely check this? It's very frustrating. To verify that indexing in Outlook 2013 is working properly, use the following steps: Click in the Search box; In the Search tab, select Search Tools and then click Indexing Status; When the indexing status dialog emerges, you Microsoft Outlook can speed up your workflow, increasing productivity. If Outlook has not finished indexing all of your items, list down the items remaining to be indexed, wait 5 minutes, and then check again. # items remaining to be indexed. Indexing Microsoft Outlook can provide many benefits to users of the popular email platform. Whenever I check the indexing status in Outlook (Options, Search Tools) it says "Outlook is currently indexing your items" but there are always tens of thousands of items still to be indexed. Over 8 hours, the Outlook index went from 196,333 items remaining to be indexed to 196,331 items remaining. Dieser Prozess umfasst zwei Schritte. I am running Outlook using the downloaded software from Office 365 on a W10 system. Search works on files. 0 items remaining to be indexed. Additionally, search keywords are no longer highlighted. If the indexing is taking too long, you can set a registry key to use Outlook's built-in search as a temporary workaround. Click on the "Indexing Options" button and then click on "Advanced". May know what version of Windows and Outlook do you have? such as their race, ethnicity, gender, gender identity, sexual orientation, religion, national origin, age, disability status, or caste. Why is Outlook historical PST not indexed? The PST file was pre-existing, NOT newly imported into Outlook. If you want to post and aren't approved yet, click on a post, click "Request to Comment" and then you'll receive a vetting form. i tried to fix it by indexing tools etc, but all in vain. The problem is solved (for me anyway. Click on Indexing Status to see how many items are remaining to be indexed. Any content about suicide and self-harm that could be dangerous. You may encounter problems with Outlook search if the indexing is incomplete or in pending status. Bei den Suchoptionen wird die vorher abgewählte pst-Datei wieder ausgewählt. No reduction in the 8320 items remaining. For example, if the mail service seems to be using a large amount of CPU, the system administrator can check to see if the cause of the temporary increase in CPU usage is due to indexing. Click the Search tab, click Search Tools, and then click Indexing Status. For checking indexing status, click in the search pane to enable Search Tools tab, now from Options group, under Search Tools To perform a search, Windows Search must scan the contents of the mailbox and connected PST files, and build an index of all available Outlook items. Consumer M365 Forum Moderator Go to the Sources section > Indexing Options; Microsoft Outlook should appear in the Indexing Options dialog box. In Outlook 2013, click the File ribbon and then select Options. Check the Outlook Indexing Status. {Start Outlook and click in the Search box. com/speedytutorialsIn this tutorial, I’ll show you how to fix the issue of Outlook constantly Since Outlook 2007 and 2010 use the windows indexer, you can go to the Indexing Options (In windows 7 type "indexing" in the "super bar") in windows and it will tell you at the top of the window the current status of your Method 2: Address the Outlook Indexing Status Issue. It seems to be indexing extremely slowly but I can't find files I know are there and my Outlook indexing status indicates that most Next, check Outlook’s indexing status on your PC. Hello, For some reason, Outlook has stopped automatically searching when I type in the search field. Launch your Outlook application and select the Search bar. Make sure that Microsoft Outlook is listed and that the indexing status shows as "Indexing complete. Benefits of Indexing Outlook. This morning was at 5,280 is now 5,506 items remaining to be indexed. For detailed steps, refer to the article under the temporary workaround. 4. I have seen that take some time, even more than a day to complete indexing. Danach wird Outlook wieder geöffnet. When I do this as admin on the server it says indexing complete, but nothing is indexed (0 items). If Outlook is in the process of indexing your emails, the search feature may not work as well. Disable Unnecessary Add-Ins: When checking status of indexing, the file count sometimes shows a number of "files indexed", but other times it shows a number of (b) added back the "User" directory to search indexing. Press Windows key+X and click Control Panel. You can check the indexing status in Outlook 2016. After performing the above steps, try to rebuild indexing on your outlook. Do this: 1. This process could take a long time to complete. I am using Windows 7 Home Premium 64 Bit, 12GB RAM. Any image, link To confirm that the index rebuilding status, select the Search box in Outlook and on the ribbon, select Search Tools, and then choose Indexing Status. K12sysadmin is open to view and closed to post. The Outlook index is a database that stores information about your emails and other items, which allows you to search them quickly. When the Indexing Status dialog appears, you should see the following: If classic Outlook has not finished indexing, note the items remaining to be indexed, wait five minutes, and then check again. At the Search 4. Note. The index acts as a catalog that allows Outlook to search Since indexing is always running in the background, Windows provides a setting to disable it when you are running low on battery, in the case of a laptop. Indexing status says 277,000 items indexed. Select Search Tools > Indexing Status from the Search menu. Does not work on Outlook items 2. 2. 0 items remaining to be Rebuild Outlook Search Index: Open Outlook 365 and click on File > Options > Search. In the Search box, type Indexing, and then choose Indexing Options. Report abuse To check the indexing status: In Outlook, select the Search box. A new window will open, revealing the secrets of Outlook’s indexing journey. If the number of items did not decrease, then it only Step 4: Check Indexing Status. Method 2. Any image, link, or discussion related to child pornography, child nudity, or other child abuse or exploitation. Type Indexing in the search box and then choose Indexing Options. A common reason for the Outlook program’s search function to stop working is that the index is corrupted or not working correctly. New user profile. Look for the “Indexing Options” section and click on the “Indexing Status” button. In the Advanced Options dialog box, on the Index Settings tab, under Troubleshooting, click Rebuild. '. Rebuild the Outlook Index. Click Modify, uncheck Outlook, and then click OK. Rebuilding the Outlook index. A while back, when search would not produce results on the more recent outlook emails, a tech informed I needed to rebuild the Index. The number of items remaining can sometimes change very slowly, making it hard to see progress. Sie legen die Outlook-Indizierungsoptionen fest und überprüfen dann den gewünschten Select Search Tools > Indexing Status from the Search menu. Click Advanced button. Open Settings by pressing Windows key + I. If still the indexing status is not working properly, rebuild the search index. The computer is an HP Desktop less than a Rebuild Outlook Search Index. 8320 items remain to be indexed. Let’s make sure the indexing wheels are turning. To add content, your account must be vetted/verified. Any image, link, or discussion related to child pornography, child Background. Other searches bring up nothing where When the Indexing Status dialog appears, you should see the following: Outlook has finished indexing all of your items. If I type anything into the "Search <0w>" box in Outlook, I get no results, with an option to increase the speed of If you search for items in Outlook and don't receive the results that you expect, the indexing of your Microsoft Windows and Microsoft Office system data files (the search catalog) may not be Check Indexing Status and Include Outlook Data Files Close Outlook. searching tool isn't functional in optimal way. Not only is this a performance hit but using email search is a vital for me. In Outlook, click the File menu, select Options, and then click the option for Search. Outlook is currently indexing your items. " To confirm that the index rebuilding status, do the following: In Outlook, select the Search box. And I can't do a search. Der Computer wird nun wieder im Ruhezustand belassen, der Status sollte nun „0 Elemente . Service Current status Details Last refreshed: 2025-03-23 12:13:25Z (UTC) If Outlook search is not working, there could be several reasons for this issue. Tried re-indexing the mail - "Search - Indexing" but indexing is disabled, so indexing in mail is not First, open Outlook and click on the “File” tab. It appears that at an optimistic rate of 5. It has been indexing for over 24hrs. Although searching all of my in-boxes does bring up some results for a particular search, it only brings up a fraction of them. " For some reason, Outlook stopped indexing my emails after I installed Outlook 2016 for Office 365. When indexing is completed,* start using search again without problems. Now the indexing has reached 530,284 and keeps going. To check the indexing status, go to File > Options > Search, and click on "Indexing Options. If Outlook has not finished indexing all of your items, note the items remaining to be indexed, wait 5 minutes, and When I attempt to search, I get "Instant search encountered a problem. The number of In this post we will let you know how to view the current indexing status of all Outlook items. Click OK We're all good! Everything is up and running. Go to Control Panel > Indexing Options. You can check your Outlook indexing status after following the steps mentioned below. Select Search Tools > Indexing Status from the Search menu} If that does not work, try recreating the profile I don't see anywhere under Search Tools of Indexing Status. Indexing allows Outlook to quickly search through emails, contacts, and other data to find information with minimal effort. Sincerely, Sun Khou. Question 2.
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